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| Plan & Budget |
| Annual Report 2008 (Page-2) |
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8.10 Homestead Food Production Project (HFPP) IDF is implementing HFPP program with the collaboration of Helen Keller International (HKI) from November 2005 to improve the household food security by increasing availability, access and consumption of micronutrient rich foods. The main objectives of the project are: • to 7,000 target households have improved or developed gardens; • to increase consumption of fruits and vegetables among the mothers and children aged 12-59 months; • to increase the frequency of consumption of eggs and meat per week; • to ensure that at least 30% of the target households are women who will have access to income from the HFPP; and • to strengthen the capacity of IDF to sustain the above activities. |
| Achievements
in 2008 Training
Establishment and Installation
Inputs and Equipment Distribution
8.11 Skill Development IDF provides various types of training to its members for enhancing their functional skills through which they can earn additional income. These are mainly group management, nursery, home-gardening, vegetable and fruits gardening, cutting & tailoring, cattle fattening, milk cow rearing, Enterprise Development and Business Management, product designing and mushroom production. Objects: * To organize skills training for it’s group members. * To train the members on group management, nurseries, home-gardening, cattle fattening etc. * To increase the income of the most rural and poor women.. * To raise awareness on woman rights. Progress: • EDBM Training: 298 • No. EDBM workshops: 10 8.12 Housing IDF undertook this program in 2004 with the assistance of Grihayan Tahabil (GT), Government of Bangladesh. The main objective of this program is to provide support to the poor people who are not capable of having safe water and sanitation facilities. The progress of this program is described below. Progress
8.13 Human Rights, Democracy & Governance This project was undertaken in July 2005 with the assistance Sida. The main objectives of the project were to complete the following activities by June 2008. • provide training on governance and democracy to 140 headmen, 80 chairman, 180 UP members and 270 Karbaries. • provide training to 1,950 landless poor on the importance and process of land ownership, democracy, child rights and provide legal support in this regard. • set up 5 Drop in Centers in project areas to provide counseling and services on STD/HIV/AIDS to sex workers, street children, rickshaw pullers, truckers (about 600 people) of high risk per month. • rehabilitate at least of 75 tribal displaced families of CHTs. • organize 600 vulnerable children including street children into peer groups of around 20-30 and provide counseling on Psychological problems, non-formal education, training on various IGAs, social problems, STD/HIV/AIDS, hygiene, savings and credit management through 10 Child Rights Development Centers. Achievements The achievements of project activities in 2008 are presented bellow by its components. Component-1: Training on governance and democracy
Component-2: Training on land rights and ownership, democracy and legal support
Component-3: Rehabilitation of tribal displaced families
Rehabilitation program has been implementing in the Baghaichari Upazilla of Rangamati Hill District. 99 displaced families have been rehabilitated since the date of inception of the project. Component-4: STI/HIV/AIDS • Establishment of Drop In Centers - 4 • Training on STI/HIV/AIDS - 42 persons • World AIDS Day Observation on 31st December 2008 - Observed Component-5: Child Rights and Development
8.14 Birth and marriage registration This project was undertaken in July 2008 with the assistance of CIDA. The project covered 4 upazilas of CHTs. The immediate plans are to cover gradually remaining 21 upazilas of CHTs with similar activities implemented under this project. The main objectives of the project were to complete the following activities by June 2009.
Achievements in 2008 :
8.15 Scholarship Program IDF introduced this program with the income of prize money of Taka 600,000.00 that received from Grameen Foundation USA in 2004. Grameen Foundation USA added another US$100,000.00 to this fund in 2006. The scholarship fund is created from the income of this fund. The details of scholarship are provided below. Objective * To provide support to the children of poor families, particularly IDF members to get access to education. * To contribute to human resources development of the country. Eligibility * Children of grade 3 to graduate level of IDF poor clients. * At least 60% marks in the last annual exam in case of class iii–x. * Grade-(A) in case of tribal and Grade-(A) in case of non-tribal for SSC, HSC and graduate levels. Fund Formation * GFUSA Award Money * GFUSA grants * IDF contribution * Others Selection Procedure * Scholarship Committee selects new students for and renewal of scholarships; * Primary identification and application are received by branch manager with the help of field organizers. * Results of last annual exam, performance in the class and manners are mainly considered during the selection; Number and amount of scholarships by class per year
One time Scholarship provided in 2005-07
Total Scholarship (Regular)
8.16 Automation IDF started automation in March 2007 with the assistance of Grameen Foundation USA. Technical Committee Consisted of GFUSA and IDF selected Southtech Limited as the Implementation partner of this programme. As of December 2008, IDF completed automation in 25 branches and plans to complete remaining branches by March 2009. 8.17 Disaster Management IDF identified risks of both natural and man-made disasters in its working area and responded by developing a disaster management plan. IDF has arrangements for shelters within its working area in the case of floods, tornadoes, cyclones, fires, earthquake and other natural disasters. Institutionally the loanee (member) gets grants and loans on the occurrence of a disaster. A new loan can also be provided for the required rehabilitation. Conceptually IDF does not believe in relief but it does not ignore a rescue and safety operation. IDF has trained ten groups with membership of five on disaster management. The members of these groups include the official of the IDF and the family members (husband, son etc.) of the loanee. These groups are fielded for search and rescue in the case of any disaster. IDF provides transport, food and honorarium to the members of such a group. The spirit of such a group is humanitarian and voluntary in character. 8.18 Environment The southern part of this country is covered with deep forests. Chittagong and the Chittagong Hill Tracts (CHT) are popular for hills and forests. There are lots of reserve forests in these areas but they are not well protected there is practically no sign of creating new forests, although the government is continuously taking initiatives to improve the situation. From the very beginning IDF introduced Forestation and Agriculture Extension Program with a view to creating new plantations in Chittagong Hill Tracts and Chittagong and thus making a balance of the environment. In 1997, with technical assistance from Helen Keller International (HKI) IDF introduced a Home Gardening & Nutritional Education Surveillance Program, which helped to create awareness about environmental protection among the dwellers of Bandarban, Rangamati and Khagrachari Hill districts. IDF established two central nurseries in Bandarban district for demonstration and making saplings available to the common people. IDF provided technical and credit support to the members for establishing village nurseries and home gardens. This created a great response; more and more household garden holders are now buying saplings of fruit and wood trees at a cheaper rate. In 2008, with produced 149,000 saplings through 1 Central Nursery and 1 Office Nurseries, and sold as well as distributed them under social forestation program to the members. 8.19 Gender Promotion IDF has been working on gender issues since its inception. IDF organizes poor women and provide training and necessary inputs for both economic and social empowerment as indicated below: 1. Women’s access to economic resources; 2. Promotion of men and women’s joint participation in decision-making at all levels; 3. Improvement of women’s access to education and health care; 4. Promotion of social rights of women; 5. Eliminating discrimination against women. With respect to these, IDF has had great success in creating leadership and women’s access to economic resources. IDF organized a number of workshops on Reproductive health in Bandarban and Rangamati Hill districts to create awareness on common diseases, reproductive and child health and the Medical Officer and Health Workers visit villages on regular basis and provide health care facilities. IDF gives also priority to women during its recruitment in order to balance the gender. 9. Manpower The total manpower of IDF in various programs and projects as of December 2008 are shown by programs/projects and sex in Table-6. Table 6: Staff by program and sex
The staff of each individual program/project is shown below by their position and sex.
Table-6.2: Health, Sanitation and Water
Table-6.3: STD /HIV /AIDS
Table 6.4: Renewable Energy
Table-6.5: Child Labour & Non Formal Education
Table-6.6: Agriculture, Livestock and Fisheries
Table-6.7: Poverty Alleviation through the Improvement of Rights of the Poor
Table-6.8: CHT Vitamin-A Capsule Project
10. Human Resources Development IDF has human resources policy for the development of both its staff and beneficiaries. The staffs are provided intensive training immediately after recruitment while the group members are required to undergo intensive training before getting recognition as group member. The training for staff includes pre and in-service training and basic/foundation and orientation training, skills training and workshops on various issues for the members. A description of such activities conducted during 2007 is given below. 10.1 Recruitment IDF recruits professional and other staffs on competitive basis through advertisements in the Daily News Paper. IDF recruited the following staff for different programs/projects in 2008. Micro finance i) Assistant Coordinator - 03 ii) Trainee Program Organizer - 55 iii) Field Organizer - 143 Health i) Health Supervisor - 01 ii) Health Worker - 01 Renewable Energy (Solar) i) Solar Technician - 20 Others CHT-VAC Project i) Assistant Coordinator - 01 ii) Data Collection Officer - 08 10.2.1 Pre and In-service Training Pre and in-service training are organized for IDF staff members. The nature of training provided during 2008 is described below. i) Pre-service Training After recruitment, the Village Organizers (VOs) and Program Organizers (POs) are required to undergo intensive training on group and office management and disciplines, credit rules and conditions, accounting, reporting and monitoring system for six months. The trainees complete their training in 3 phases. They are required to sit for a test after the completion of each assignment. The trainees are terminated if they cannot pass the tests in two consecutive chances. 143 Field Organizer and 55 Program Organizer were recruited and provided pre-service training in 2008. ii) In-service Training In-service training is organized both for Field Organizers and Program Organizers. The purpose of in-service training is to develop the capability of staff members so that they can implement the project activities efficiently. In-service training deals mainly with day-to-day issues, problems, account keeping, monitoring & reporting, loan supervision and other issues requested by the participants. Three in-service training courses were organized for 55POs in 2008. 10.2.2 Outside Training IDF staff members received training on various aspects in 2008. Table-7 shows the details of outside training received by the IDF staff members and Beneficiaries. Table-7: Outside training by name and organisation
11. PLAN AND BUDGET IDF prepared its third five-year plan for 2004-2008 in December 2003 through a strategic planning workshop. Under the framework of this five-year plan, IDF prepared annual plan and budget through a participatory process. IDF shifted its operational and financial year from January-December to July-June in July 2003. Accordingly, this year IDF has prepared plan and budget for July 2008-June 2009. The plan for membership growth, loan disbursement, loan repayment, savings mobilization was done at branch level. Each field worker submitted his/her annual plan to branch manager. The branch manager then organized a one-day workshop to discuss and review the individual plans and annual budget of the branch. Once a plan and budget for the branch was finalized, the branch manager submitted it to the planning and budget division of IDF. IDF organized a two-day workshop in June 2008 at its Chittagong Office, where the plan and budget of individual branches, the Central Coordination Office and the Head Office were discussed and reviewed thoroughly and finalized for submission it to the IDF Governing Body and General Body for approval. The annual plan and budget of July 2008-June 2009 was prepared and approved through the above process. The summary of annual plan and budget of July 2008-June 2009 is attached with the report (Annex-6). 12. REVIEW MEETING IDF organises monthly review meeting and workshops on regular basis for reviewing the progress and problems of various project activities. At branch level, the branch manager conducts the review meeting while the village organisers are participants of the meeting. At area level and regional levels, the branch managers, senior officials and the Executive Director of IDF participate in the review meeting. IDF holds this meeting once every month. Monthly review meeting of branch managers is held every month at the area level. Review of the previous month’s progress, implementation of the plan, problems at branch level and their solutions, quality of work and utilization of loan are discussed elaborately and decisions are also taken in these meetings. Monthly review meetings of Area Managers are held at the IDF office in Chittagong. Beside the Area Managers and concerned officials of the programs, Executive Director of IDF participated in these meetings. In the meeting, monthly progress reports, various problems of the programs and their solutions, quality of the groups, centres, branches and loan supervision and audit are discussed and necessary decisions taken. Moreover, other development programs such as Health Services, Education and Awareness, Micro-insurance, Solar Home System, Village Nursery, Agriculture, Forestation, Fisheries and other project activities are also discussed in the meeting. 13. AUDIT 13.1 Internal Audit IDF established independent Internal Audit Team in 2000 with a view to maintaining and improving the quality of work of its Microfinance program. The Team was formed by two experienced staff-members of IDF. The Team is responsible directly to the Executive Director for its work. The team visits branches, area, central coordination and head offices to examine the books of accounts, various registers, loans and savings collection sheets, various ledgers and to verify the ledgers and collection sheets with the records and pass books of members. The team also examines the utilisation of loans by the members. The team corrects the mistakes and errors at branch level if possible. For mistakes and errors, which are not able to be corrected at the branch, one-month is allowed to correct them and report to the Executive Director. For wilful minor mistakes, administrative measures are taken while for misappropriation major action is taken. As of December 2008, all 53 branches (includes new branches), area and Central Co-ordination Office have been audited by turn. The internal audit was found to be a very fruitful tool for maintaining and improving the quality of work. 13.2 External Audit A Chartered Accountancy Firm appointed by IDF Annual General Meeting on competitive basis carries out external audit for IDF. Khan Wahab Shafique Rahman & Co. audited IDF accounts for July 2007-June 2008 and duly submitted a report. «...... Previews Page |
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